Opportunities

SecretaryThe role of the secretary is to support the chair by ensuring the board functions smoothly.

Role details and requirements

The role of the secretary is to support the chair by ensuring the board functions smoothly. 
The secretary may carry out their duties directly or delegate them to a member of staff. If they delegate them, they must ensure the duties have been carried out.
Charitable companies no longer have a legal requirement to appoint a company secretary unless their governing document specifically requires one. Charitable companies can consider updating their governing document to remove the requirement.

SECRETARY OF [DARLASTON YOUTH CENTRE]
Role description
In addition to the general responsibilities of a trustee, duties of the secretary are as follows.
•    Preparing agendas in consultation with the chair and chief executive. Circulating the agenda and any supporting papers in good time.
•    Making all arrangements for meetings. This includes booking the room, arranging for equipment and refreshments, and organising facilities for those with additional needs. 
•    Receiving agenda items from other trustees and staff.
•    Checking that a quorum is present.
•    Taking minutes or arranging for someone else to take them. Circulating draft minutes to all trustees.
•    Ensuring that the minutes are signed by the chair once they have been approved.
•    Checking that trustees and staff have carried out actions agreed at previous meetings.
•    Circulating agendas and minutes of the annual general meeting and any special or extraordinary general meetings (where required).
•    In organisations that are companies, fulfilling the functions of a company secretary if these responsibilities have not been delegated to a member of staff. 
•    Sitting on appraisal, recruitment and disciplinary panels as required.
•    Promoting the service and work with wider contacts and networks.
•    Providing support in addressing issues and identifying strategies to improve and enhance the service.
•    Attending and contributing to regular trustee meetings and any other priority meetings that are arranged.
•    Having an interest in young people agendas.
•    Have interests aligned in the nature of the work undertaken by Darlaston Youth Centre.